Procurement Planning and Contract Specifications

Acquisition and Procurement Planning Checklist

• Needs assessment
  • Identify and consider demand reduction opportunities
  • Identify and consider possibilities of sharing
• Information gathering/market survey of verified technologies
  • EPA verified technologies
  • CARB verified technologies
  • VERT^TM technologies
• Outreach to requisitioning agency
• Evaluation Criteria Considerations
  • Consider the ability and willingness of vendors to go beyond what is statutorily required and how this can be rewarded, e.g.,
    • Use of alternative fuels
    • Use of emerging technologies that reduce emissions
  • Solicit vendors to suggest ways to continually reduce emissions and reward those who do
• Contractual Requirements – Specific clauses
  • What’s statutorily required (locally), e.g.
    • Retrofits
    • Use of ULSD
  • Include requirements for idling reduction practices
  • Include requirements for reporting post award
  • Include penalties for failure to comply
  • Include incentives to outperform targets for emissions and fuel
• Post award follow up
  • Obtain report of equipment used on project and emission reduction and other practices implemented
  • Oversight to ensure vendor compliance with cleaner diesel clauses

Contract Specifications:

Diesel Emission Reduction Requirements 

The following organizations have developed contract language pertaining to diesel emission reductions. Further details are available at this spreadsheet and includes the following:

Guidance Language, Contract Language, Ordinance/Regulation Language

1. Diesel Emission Control Technology
2. Idling Requirements
3. Exemptions
4. Penalties for Non-Compliance
5. Reporting
6. Costs of Retrofits
7. Mitigation Plans to Address Sensitive Population
8. Other Requirements
9. For More Information